Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, May 14, 2007 at 7:00 p.m. in the Sanborn Central School Conference Room with the following present: Austerman, Miller, Olson, Schmit & VanLaecken. Others present Supt. Whitney, Prin. Vermeulen, Bus. Mgr. Bechen, Marty Wormstadt, Jim Fridley, Harvey Davis, and Bus Ettswold.
 
Pledge of Allegiance.

Motion by Miller/Austerman, all aye, to approve the agenda as amended. Add Visitors: Bus Ettswold, Leadership Plenty and executive session for personnel matters. 

Motion by Schmit/Miller, all aye, to approve the minutes of the regular board meeting April 9, 2007 as printed.

Visitors to the board, Marty Wormstadt and Jim Fridley, discussed sub-contracting issues/students doing the work on the building trades house.  Bus Ettswold, discussed the school and Horizon II working together to sell a house with a lot in Letcher. They were thanked by the board.

Motion by Austerman/Olson, all aye, to approve the purchase of the used 1999, 53 passenger Bluebird diesel bus from Foreman’s for $24,000. Discussion was held and the bus was viewed.

Motion by Miller/Schmit, all aye, to approve the financial statement and bills.

General Fund balance: 4-01-07 415,216.52. Receipts: taxes 19,391.29, penalties/interest 23.85, interest 547.28, preschool tuition 423, other pupil income 37.15, other local income 43.99, admissions 356.50, state fines 510.23, state aid 59,782.00, 21st century fee 93.85, yearbook 502.  Expenditures: 122,783.25.  Balance: 4-31-07 374,144.41.  Invested 25,000.  SD Public FIT balance: 4-01-07 277,890.31. Receipts: interest 1,089.34. Balance: 4-31-07 278,979.65.

Capital Outlay Fund balance: 4-01-07 201,547.10. Receipts: taxes 17,227.07, penalties/interest 11.58, interest 259.73. Expenditures 4,520.43. Balance: 4-31-07 214,525.05. SD Public FIT balance: 4-01-07 203,950.97. Receipts: interest 796.06. Balance: 4-31-07 204,747.03.

Special Education Fund balance: 4-01-07 301,823.29. Receipts: taxes 8,039.13, penalties/interest 5.45, interest 363.62, idea preschool 273.60, idea part b 5,424.50. Expenditures 12,709.95. Balance: 4-31-07 303,219.64.  SD Public FIT balance: 4-01-07 53,187.55. Receipts: interest 209.49. Balance: 4-31-07 53,397.04.

Pension Fund balance: 4-01-07 21,345.08. Receipts: taxes 1,722.26, penalties/interest 1.18, interest 25.97. Expenditure: 0.00. Balance: 4-31-07 23,094.49.

Capital Projects Fund balance: 4-01-07 21,860.77. Receipts: interest 2,101.87, other 75,000, grant award 15,000. Expenditures: 0.00. Balance: 4-31-07 113,962.64.

Food Service Fund balance: 4-01-07 39,395.27. Receipts: interest 51.95, student lunches 3,341.83, adult lunches 594.40, federal reimb. 6,941.12, misc rev. 28.50. Expenditures 10,043.31. Balance: 4-31-07 40,309.76.

Trust and Agency Funds balance: 4-01-07 24,759.34. Receipts 10,334.30. Expenditures 9,546.08. Balance: 4-31-07 25,547.56.  Invested 20,000.

Salaries and benefits for the month of May, 2007 were as follows: General Fund: 107,528.61;
Special Education: 13,885.05; Food Service: 5,142.33.

Claims approved: GENERAL FUND – A & B Business, colony copier maint. 16.25, supply 17.43; A-Ox Welding, vo-ag cylinder rent 8.68; BP Products, fuel CORE rdg 17.21; Brooks Oil Co., bus supply 2,328.40; Business Products, Inc., awards night supply 13.50; Campbell Supply, bus supply 65.14; Carquest, bus supply 231.50; Central Electric, electric 4,843.20; Coborns, ar supply 6.50; Dawson Construction, 3 mo. garbage fee 569.25; Days Inn – Pierre, CORE rdg rooms 68; Dept of Revenue, water testing 24; DSG, auction house supply 9.50; Franklin Covey, reception supply 36.45; Larry Heidinger, repair dent 500; Heuer Publishing, hs play royalty fee 40; Hillyard, janitor supply 765.45; Homestead Building Supply, auction house 51,183.61; [IMPREST FUND: Mitchell School Dist, track fee 24; Redfield High School, track fee 125; Cheryl Schmit, CORE rdg meals 24; WSHS, jh track fee 50]; Interstate Glass & Door, auction house supply 99.58; Johnstone Supply, freight on return 20.42; Jostens, 2nd deposit yearbook 2,175.20; Menards, hs play supply 194.41, auction house 114.95; Mid Central Educational Coop, registration fee 450; Nat. Assoc. Secondary Principals, nat. honor soc dues 71; Noble Ink & Toner, ink cartridges 214.92; Olson Implement, bus supply 212.88; Oriental Trading Co., book it supply 117.15; Palace Cleaners and Laundry, prof. service 17.25; Patterson Portable Toilets, rental 65; Paulson’s Music Center, reeds 13.36, horn repair 20; Lowell Perman, soccer supply 34.40; Petty Cash, postage 22.20; Pitney Bowes Global Fin., postage meter lease 133.89; Ramkota Inn, conference room 75; Sanborn Central Food Service, auction house meals 93.55; Sanborn Weekly Journal, board proceedings 132.60, kdgn/preschool ad 60, library subscription 31.80; Kim Sevareid, book it supply 45.87; Joe Shepardson, track stopwatch 38.11; Sun Gold Trophies, 21st century soccer shirts 224.15, ms awards 285, hs awards 789.75; Sweet Chickies, ar party 4; Van Overschelde Construction, bldg consultant 7,500; Connie Vermeulen, ar party 8.47;Walmart, awards night 6.96, elem supply 13.84, ar supply 23.75; World Almanac Education, hs that works supply 158.76.

CAPITAL OUTLAY Fund — Santel Communications, rural dev loan pymt 4,166.67; Shoot A Way, gbb equipment 4,750.

SPECIAL EDUCATION Fund – James Valley Coop, coop prof service 5,807.

CAPITAL PROJECTS Fund – Campbell Supply, grass seed/fertilizer 1,677.80; Dawson Construction, track/soccer field work 5,204.09; Heil Electrict, fb lights 3,006.04.

FOOD SERVICE Fund – Artic Refrigeration, repair cooler 256.72; Child/Adult Nutrition Service, processed commodities 25.91; Coborns, food 321.27; Darrington Water Conditioning, water softener 21.50; Dean Foods, milk 1,203.09; Earth Grains Co, bread 201.48; Harkers Distribution, food 626.48; Reinhart, food 1,938.08, supply 257.31; Upland Colony, reimb. meals 944.75.

Reviewed the 2007-2008 Preliminary Budget.

Mrs. Whitney discussed the Upland Colony graduation, Seniors last day, auction of Building Trades house, contracts, graduation requirements, “Distinguished Schools Grant” - Upland Colony and Sanborn Central Elementary, old Letcher school building, contract issue, and lawsuit update. 

Mrs. Vermeulen informed the board about the many activities scheduled for the last days of school, Jennifer Larson- Sanborn Central Teacher of the Year, MS play cast and MS track team, swimming lessons, MS Discovery Day, Math Counts training, and Health Council attending Summer Institute.

The board discussed track meets, bussing to sporting events, and grading scales.

Old Business:
Motion by Miller/Austerman, all aye, to approve not awarding any bids for asphalting the track per recommendation by the Sports Complex Committee.

New Business:
Motion by Schmit/Olson, all aye, to approve the Summer Food Service Coordinator Contract for Joyce Everhart for 2007 summer for the salary of $1,910.

Motion by Miller/Austerman, all aye, to approve the district’s 2007-2008 annual membership in the Associated School Boards of South Dakota. Discussion was held.

Motion by Olson/Schmit, all aye, to approve contract for the County Nurse with the SD Dept. of Health for certain services at a cost of $800 for the 2007-08 school year.

Motion by Miller/Olson, all aye, to approve the resignation of Tracy Moody as 5/6 BBB coach and .5 time prom advisor effective immediately.

Motion by Schmit/Austerman, all aye, to approve hiring Justin Siemsen as .5 time prom advisor for the 2007-08 school year and to approve hiring Joe Shepardson as 5/6 BBB coach for the 2007-08 school year.

Motion by Miller/Schmit, all aye, to approve Amendment No.1 to Article III – Membership Section 2. Basis for Classification by Enrollment of the SDHSAA by-laws, which addresses changing the date ADM is reported from June 15 to January 15 of each year for the purpose of classifications for activities.

Motion by Olson/Austerman, all aye, to approve Doug Schooley of Watertown HS as the Division I representative to the SDHSAA board of directors.

Motion by Miller/Olson, all aye, to approve the district applying for TCAP funds to do professional development for teachers, which addresses the goals of Sanborn Central. Discussion was held.

Motion by Olson/Austerman, all aye, to approve the district applying for a grant for planting trees on the north and west side of our track and field area.

Motion by Miller/Schmit, all aye, to go into executive session for personnel matters at 8:55 p.m. Regular session resumed at 9:42 p.m.

Regular board meeting will be held on June 11, 2007 at 7:00 pm in the Sanborn Central Conference Room.

Motion by Miller/Olson, all aye, to adjourn the meeting at 9:52 pm.