Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, June 11, 2007 at 7:03 p.m. in the Sanborn Central School Conference Room with the following present: Austerman, Miller, Olson, Schmit & VanLaecken. Others present Supt. Whitney and Bus. Mgr. Bechen.
 
Pledge of Allegiance.

Motion by Miller/Austerman, all aye, to approve the agenda as amended. Added Discussion items: Auction house and marketing of the school district. Correction to motion 161: Approve advertising for bids upon receipt of written approval for the 40’x70’ addition, should read: Approve advertising for bids for materials only upon receipt of written approval of plans for the 40’x70’ addition. 

Motion by Miller/Schmit, all aye, to approve the minutes of the regular board meeting May 14, 2007 as printed.

Visitors to the board. None.

Motion by Olson/Schmit, all aye, to approve the financial statement and bills.

General Fund balance: 5-01-07 374,144.41. Receipts: taxes 161,368.53, penalties/interest 9.26, interest 602.45, preschool tuition 750, other pupil income 1,687.48, other local income 44.34, state fines 3,023.88, state aid 59,783.00, 21st century fee 651.50, yearbook 903, 21st cent grant 6,552.89, medicaid 2,006, misc. revenue 219.05, auditor 2006 mje/void ck/payroll deduct 22,577.36.  Expenditures: 181,622.06.  Balance: 5-31-07 452,701.09.  Invested 25,000.  SD Public FIT balance: 5-01-07 278,979.65. Receipts: interest 1,119.33. Balance: 5-31-07 280,098.98.

Capital Outlay Fund balance: 5-01-07 214,525.05. Receipts: taxes 145,065.09, penalties/interest 3.72, interest 404.75, donation 1,000. Expenditures 8,916.67. Balance: 5-31-07 352,081.94. SD Public FIT balance: 5-01-07 204,747.03. Receipts: interest 817.98. Balance: 5-31-07 205,565.01.

Special Education Fund balance: 5-01-07 303,219.64. Receipts: taxes 67,693.71, penalties/interest 1.75, interest 404.75, idea preschool 273.60, idea part b 5,424.50, medicaid 172. Expenditures 19,357.91, auditor 2006 mje/void ck 1,644.04. Balance: 5-31-07 356,188.00.  SD Public FIT balance: 5-01-07 53,397.04. Receipts: interest 215.26. Balance: 5-31-07 53,612.30.

Pension Fund balance: 5-01-07 23,094.49. Receipts: taxes 14,502.77, penalties/interest .37. Expenditure: auditor 2006 mje 31,832.38. Balance: 5-31-07 5,765.25.

Capital Projects Fund balance: 5-01-07 113,962.64. Receipts: interest 119.93. Expenditures: 9,887.93. Balance: 5-31-07 104,194.64.

Food Service Fund balance: 5-01-07 40,309.76. Receipts: interest 59.97, student lunches 8,973.80, adult lunches 2,555.26, federal reimb. 7,263.32. Expenditures 10,673.69, mje/payroll deduct 528.09. Balance: 5-31-07 47,960.33.

Trust and Agency Funds balance: 5-01-07 25,547.56. Receipts 2,792.12. Expenditures 3,172.71. Balance: 5-31-07 25,166.97.  Invested 20,000.

Salaries and benefits for the month of June, 2007 were as follows: General Fund: 108,206.37;
Special Education: 11,986.99; Food Service: 4,522.29.

Claims approved: GENERAL FUND – A & B Business, colony copier maint. 14.08, colony supply 22.46, copier maint 648, copy cost 77.22; A-Ox Welding, bus cylinder rent 8.68; Kathy Austerman, board mileage 101.76; Automatic Building Controls, fire alarm repair 1,003.68; Shawn Baysinger, 21st cent soccer coach 150; Gayle Bechen, SD ASBO registration 50; Carquest, bus supply 142.17; Comdata Corporation, ar supply 10.7, health grant supply 52.49; Country Pumper, drivers ed gas/oil 83.03; Candace Danek, praxis testing 115; Darin’s Market, janitor supply 11.41; Dept of Revenue, water testing 12; Encover Contract Services, renew smartnet 56; Ethan School, 21st cent expenses 24,554.37; Joyce Everhart, elem supply 24; Farmers Alliance/United Energy, #2 diesel 2,552.50; Farmer Elevator, bus supply 2.69; Foreman Sales & Service, bus supply 252.42; Harve’s Sport Shop, soccer paint 44.95; Hillyard, janitor supply 1,712.02; Maribeth Hohn, 5-8 adjudication vocal/mileage 96.76; Homestead Building Supply, auction house 56.77; [IMPREST FUND: Kathy Albrecht, 5-8 adjudication instrument/mileage 104.44; Howard Wood Dakota Relays, entry fee 50; Logan Luxury Theatres Corp, health grant supply 115; Madison Central School, 7/8 track fee 65; Prairie Historical Society, 21st cent day camp fee 45; Region VB, track fee 150; Sam’s Club, awards night supply 95.79; Joe Shepardson, state track meals 184;USPS, stamped envelopes 462; Wolsey-Wessington School, hs track [fee 100]; J.W. Pepper, shipping 6.99, sheet music 53.19; Josten’s Inc., ms diploma covers 169.09; Kaufman Law Office, legal service 27.25; Lasting Impressions, 8th grad flowers 107; McLeod’s, business office supply 119.27; Menards, hs supply 28.68, soccer supply 14, 21st cent art supply 77.72; Rick Miller, board mileage 31.68; Mitchell Technical Institute, MTI supply/mileage 384; Mt. Vernon School, Spanish and Art teacher salary/benefits 11,563.20; Noble Ink & Toner, ink cartridge 41.98; Olsen Implement, bus supply 1,982.60; Troy Olson, board mileage 7.68; Paulson’s Music Center, instrument repair 142.20; Brandon Perman, 21st cent soccer coach 150; Lowell Perman, 21st day camp supply 91.41; Petty Cash, postage 44.66; Brenda Schmit, board mileage 49.28; School Specialty, hs to work supply 462.52; SDSSA, supt conf 150; Gwen Senska, concert supply 17.58; Sherwin Williams, janitor paint 113.67; Shopko, elem supply 2.50; Sun Gold Trophies, Awards night awards 1,232.25; Super 8 Motel, state track rooms 180; Trophy Central, vocal ribbons 75; United Laboratories, janitor supply 230.98; Cindy Van Laecken, 21st cent day camp instructor 150; Murray Van Laecken, board mileage 49.28; Van Overschelde Const., auction house supply 80.98, seasonal use snow blower/tractor 500; Connie Vermeulen, elem/ms princ. supply 20; Wagner Super 8, wksp room 59.88; Walmart, elem supply 13.78, ms supply 10, 21st cent art supply/games 371.49, hs grad supply 31.36, fb awards 14.66; Wolsey-Wessington School, 21st cent expenses 15,553.66; Woonsocket School, 21st cent expenses 24,554.37.

CAPITAL OUTLAY Fund — A&B Business Equipment, copier lease prin 707.52; CorTrust Bank, capital outlay certificates interest 41,354.95; Santel Communications, rural dev loan pymt 4,166.67.

SPECIAL EDUCATION Fund – none.

CAPITAL PROJECTS Fund – Hinker Trenching & Electric, prof service 520.41; United Building Center, jack hammer rent 60.

FOOD SERVICE Fund – Artic Refrigeration, repair frig 40.29; Comdate Corp., food 251.97; Darrington Water Conditioning, water softener 21.50; Dean Foods, milk 382.30; Earth Grains Co, bread 132.10; Reinhart, food 1,165.20, supply 48.34; SDSNA, registration 195; SNA, membership fee 41; Upland Colony, reimb. meals 996.60.

Motion by Austerman/Miller, all aye, to approve supplements to 2006-2007 budget Resolution #2. General Fund: elem salary 8,570, elem sell back 380, elem retirement 60, ms travel 70, ms supply 230, ms desks/tables 140, hs prof service 3,650, hs travel 155, hs supply 450, bldg trades house 11,550, elem/ms princ salary 2,360, public utilities 17,600, bus salary 3,840, 21st cent prof serv 950, 21st cent supply 1,100.01, bbb salary 160, bbb supply 155, gbb salary 160, yrbk prof service 50, band desks, tables 850; Means of finance General Fund surplus cash 52,480.01; Capital Outlay: hs other equipment 530, bldg improvements 1,680.20, debt service principal 1,050, gbb equip 4,750; Means of finance Capital Outlay surplus cash 8,010.20; Special Education: salary 11,920, substitute salary 1,650, soc. sec. 300, retirement 650, insurance 1,600; Means of finance Special Education surplus cash 16,120; Capital Projects: improvements buildings 16,700, improvements other than building 23,300; Means of finance Capital Projects surplus cash 40,000.

Mrs. Whitney discussed summer office hours 9:00-3:00 daily unless otherwise posted; still in need of an assistant volleyball coach and assistant boys basketball coach; the footings have been poured for the addition – the only things to bid out are the materials- everything else will be under the $15,000 maximum, and Carthage School District consolidate/dissolve according to the new law, could be 3 other districts involved in the discussions – Iroquois, DeSmet, and Howard; Iroquois to possibly consider cooping sports but distance is a concern. Board discussion followed with the decision to check it out further to see if it’s even a possibility. 

Rick Miller discussed the request made by Bus Ettswold at the last meeting to build a house in Letcher. The board questioned some possible legal issues with the request. It was decided to go ahead and advertise to hold a lottery for interested patrons for next year’s house. If no interest is shown, a house will be built for public auction.

Troy Olson brought up the need to do more marketing of our school to attract more students. Several ideas that were discussed at the last Parent Action Team meeting were mentioned. Discussion was also held on developing a list of available housing that could be on our website possibly. This could be a list of rentals as well as those for sale.

Old Business: None.

New Business:
Motion by Miller/Olson, all aye, to approve the Memorandum of Understanding to renew the seat at the Second Chance Alternative School for the 2007/2008 school year.

Motion by Schmit/Austerman, all aye, to approve the SPED Summer School contract at Upland Colony for Jeannette Knigge at the rate of $15.00/hour.

Motion by Miller/Schmit, all aye, to approve declaring surplus/obsolete certain technology equipment and old social studies textbooks to be given away or tossed out.

Motion by Miller/Austerman, all aye, to approve declaring surplus a 1990 Chevy gas passenger bus and appoint 3 district patron appraisers. The board appointed Justin Dean, Kurt Effling, and Neil Senska to do the appraisal with Bob Schmit as alternate.

Motion by Schmit/Austerman, all aye, to approve advertising for bids for materials only upon receipt of written approval of plans for the 40’x70’ addition for locker rooms, weight room, and storage to the southeast side of the building to be opened in the office of the superintendent upon meeting the legal requirements for advertising and give the superintendent the authority to award the lowest responsible bid.

Prepaid fuel for 2007-2008 school year bids received: Farmers Elevator, $2.717/gal on 2,000 gal gasoline, $2.577/gal on 6,000 gal #2 rd diesel fuel; Agri-Energy Propane, $1.53/gal on 10,000 gal propane; United Energy, $2.87/gal on 2,000 gal gasoline, $2.60/gal on 6,000 gal #2 rd diesel fuel, $2.70/gal on 3,000 gal #1 rd diesel fuel, $1.37/gal on 10,000 gal propane. Brooks Oil apologized for not getting a bid submitted.

Motion by Miller/Olson, all aye, to approve awarding prepayment of #2 rd diesel fuel to Farmers Elevator for $2.577/gal on 6,000 gallons and propane to United Energy for $1.37/gal on 10,000 gallons. The school board decided to receive quotes on gasoline and #1 rd diesel fuel monthly as needed.

Sanborn Central Staff Contracts 2007-2008: Administration: Gayle Bechen, business mgr 27,825; Connie Vermeulen, elem/ms principal 42,157; Linda Whitney, .5 supt./.4 hs prin/.1 guidance 60,260; Certified Staff: Jennifer Chance, title I teacher 33,470, 2007 drivers ed instructor 4,400; Barbara Coulthard, .5 reading recovery 16,935; Candace Danek, hs teacher 30,670, hs play/one act adv. 1,028, oral interp adv. 703, yearbook adv. 1,352; Richard Danek, hs teacher 35,270, head fb coach 2,379; Brian Daughters, hs/k-12 pe teacher 29,470, athletic director 2,379, 7/8 fb coach 1,038, .5 jr. class/prom adv. 351.50; Rachael Foster, colony teacher 29,470, one add’l level 900; Jeannette Knigge, colony teacher 27,470, two add’l levels 1,800; Jennifer Larson, elem teacher 28,270; Tim McCain, ms/hs math/pe teacher 30,670, head gbb coach 2,379, 7/8 gbb coach 1,038, ms track coach 812; Kelly McClane, speech therapist (2/5 Woonsocket) 32,670; Ryan Miller, colony teacher 27,870, three add’l levels 2,700; Robin Moody, elem teacher 29,070; Tracy Moody, hs teacher 31,070, nhs adv. 259, 5/6 gbb coach 541; Debbie Ogle, elem teacher 31,070; Lowell Perman, 10 mo. hs teacher 29,683.57, ffa adv. 1,082, 21st century site coordinator 15,000; Jill Reimer, elem teacher 32,270; Paula Sanderson, special ed teacher 31,470; Cheryl Schmit, elem teacher 31,070; Dianne Selchert, ms teacher 34,780, tech coord asst. 4,148; Gwen Senska, vocal music instructor 33,070, k-12 extra vocal events 2,433; Kim Sevareid, preschool teacher 26,670, Joe Shepardson, elem teacher 26,270, 5/6 bbb coach 541, 7/8 bbb coach 1,038, head bbb coach 2,379, head track coach 1,947; Justin Siemsen, ms sci/k-12 computers/pe 28,670, assist fb coach 1,730, .5 jr. class/prom adv. 351.50; Wanda Swenson, ms teacher 33,870; Classified Staff: Mary Ackman, admin. assist. 10.07/hr; Cindy Chance, title I aide-colony 9.91/hr; Barbara Coulthard, .5 special ed para 9.91/hr; Susie De La Rosa, special ed para 8.51/hr; Jolene Enfield, librarian aide 9.39/hr; Joyce Everhart, head cook-manager 10.08/hr; Karen Fouberg, dist. aide 9.51/hr; Judy Hemminger, bus driver 9,787; Sheryl Ischen, ddn supervisor/librarian aide/breakfast count 9.39/hr; Monica Larson, special ed para 7.91/hr; Jessica Lucas, 7/8 vb coach 1,038, head vb coach 2,379, assist gbb coach 1,730; Tina Luthi, dishwasher/cook’s helper/janitor helper 8.79/hr; Clyde Ross, bus driver 9,787; Mark Seitz, cleaning custodian 20,277.50; Ashly Uecker, special ed para 7.71/hr; Mary Unterbrunner, assist cook 8.79/hr; Connie Van Overschelde, special ed para-colony 8.31/hr; Mark Van Overschelde, building maintenance/groundskeeper/custodian 20,277.50; Julie Walter, special ed para-colony 8.91/hr; Steve Whitney, bus supervisor 14.59/hr, bus driver 9,787; Gary Willman, bus driver 7,987; and Sandy Zander, bus driver 7,987. 

Regular board meeting will be held on July 13, 2007 at 7:00 pm in the Sanborn Central Conference Room.

Motion by Miller/Olson, all aye, to adjourn the meeting at 8:14 pm.