Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Friday, July 13, 2007 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Austerman, Miller, Olson, Schmit & VanLaecken. Others present Supt. Whitney; Bus. Mgr. Bechen. 
 
Pledge of Allegiance.

Motion by Miller/Olson, all aye, to approve the agenda as corrected. Agenda #23 change $5.00 for breakfast to read up to $5.00 for breakfast, etc.; #37 change “is” to “in”. 

Motion by Schmit/Austerman, all aye, to approve the minutes of the regular board meeting June 11, 2007 as amended. General Fund bills Shawn Baysinger should read Shawna Baysinger.

Visitors to Board Meeting. None.

Motion by Miller/Austerman, all aye, to approve the Financial Statement and bills.

General Fund balance: 6-01-07 452,701.09. Receipts: taxes 64,240.75, penalties/interest 48.10, interest 950.39, pupil income 3.99, other local income 2,864.37, state fines 1,300.16, 21st century fee 97.15, 21st cent reimb. 68,835.78, title I reimb. 24,641.00, reap reimb 12,529.00, state aid 59,782.00, yearbook 195, misc rev. 292.22, mje 4,301.21. Expenditures: 263,713.28.  Balance: 6-30-07 429,068.93.  Invested 25,000.  SD Public FIT balance: 6-01-07 280,098.98. Receipts: interest 1,101.85. Balance: 6-30-07 281,200.83.

Capital Outlay Fund balance: 6-01-07 352,081.94. Receipts: taxes 55,558.20, penalties/interest 30.36, interest 464.12, mje 1,376.68.  Expenditures 46,229.14. Balance: 6-30-07 363,282.16. SD Public FIT balance: 6-01-07 205,565.01. Receipts: interest 805.20. Balance 6-30-07 206,370.21.

Special Education Fund balance: 6-01-07 356,188.00. Receipts: taxes 25,925.44, penalties/interest 14.18, interest 499.82, IDEA part B 5,424.50, IDEA preschool 273.60, reimb speech salary/benefits 10,642.33. Expenditures 11,652.85. Balance: 6-30-07 387,315.02.  SD Public FIT balance: 6-01-07 53,612.30. Receipts: interest 211.89. Balance: 6-30-07 53,824.19.

Pension Fund balance: 6-01-07 5,765.25. Receipts: taxes 5,553.96, penalties/interest 3.03. Expenditures: mje 5,690.39. Balance: 6-30-07 5,631.85.

Capital Projects Fund balance: 6-01-07 104,194.64. Receipts: interest 124.95. Expenditures 580.40. Balance: 6-30-07 103,739.19.

Food Service Fund balance: 6-01-07 47,960.33. Receipts: interest 71.40, student lunches 173.36, adult lunches 20.75, state reimb. 736.12, federal reimb. 7,547.80, mje 12.50. Expenditures 8,252.01. Balance: 6-30-07 48,270.25.

Trust and Agency Funds balance: 6-01-07 25,166.97. Receipts 1,982.48. Expenditures 3,070.10. Balance: 6-30-07 24,079.35.  Invested 20,000.

Salaries and benefits for the month of July, 2007 were as follows: General Fund: 101,779.25;
Special Education: 7,936.19; Food Service: 1,777.56.

Claims approved: GENERAL FUND – A & B Business, copier maint 346.84, colony maint 16.27, colony supply 17.61, copy cost 13.89; A&G Diesel Inc., bus repairs 1,760.60; All American Sports, fb helmets 1,018.43, recond. fb equip 770.14; A-Ox Welding, cylinder rent 8.68; Argus Leader, periodical 200.46; Carlon & Millar, final billing 6/06 audit 950; Carquest, bus supply 24.10; Central Electric, electricity 1,593.62; Jennifer Chance, drivers ed veh maint 30.10; Country Pumper, drivers ed fuel 259.99; Dakota ACAC, guidance wksp fee 30; Dakota Microscope Service, prof. service 181.50; Dept of Revenue, water testing 167; Dept. Environ/Nat. Resources, annual fee 10; Electronic Security Equip, prof service 344.32; Ethan School, shared tech. coord. cost 17,790.24; Farm Plan, mower repairs 55.50; Farmers Alliance/United Energy, prepay propane 13,700; Farmers Elevator Co, prepay #2 diesel 15,462; First National Bank, crime bond 100; Heil Electric, prof service 160.71; Hillyard, janitor supply 2,066.48; [IMPREST FUND: Sanborn Central GF, reimb region VB track 25]; Independent Viking Glass, bus windshield 775.94; Kieffer Oil Co., fb field fertilizer 120; Local Lumber & Supply, auction house supply 59.40; Marko Steel Service Centre, fencing 290.13; Menards, bus barn supply 467.44; Midwest Fire & Safety, fire ext. inspection 223.50; NCA, accreditation dues 850; NHS/NASSP, nhs supply 127.75; Olsen Implement, bus supply 83.86; Paulson’s Music Center, inst. repair 522.18; Lowell Perman, 21st cent supply 15.28; Readers Den, child’s math-cognitively 50; Sanborn Central GF, reimb indirect cost 21st cent. 500, 21st cent prof dev grant mileage 83.20; Sanborn Weekly Journal, publications 268.83; SASD, membership dues 1,524.42; School Specialty, distinguished school supply 36.78; SD Dept of Health, nurse service 205; Software Unlimited, software maint. 2,980; The Daily Republic, periodical 100; TIE, membership dues 775; Triple S Plumbing & Htg, auction house 1,595.69; USPS, stamped envelopes 468.60; Walmart, 21st cent nature camp supply 48.11; Wolsey-Wessington School, reimb 21st cent expenses 9,000.71, 21st cent dev grant stipend 254.60, 21st cent dev grant mileage 65.28; Woonsocket School, 21st cent prof dev grant stipend 509.20, mileage 76.80.

CAPITAL OUTLAY Fund —A&B Business Equip, copier lease princ. 353.76; Blue Bird Corporation, bus purchase int 717, bus purchase princ 14,282.85; Foreman Sales & Service, ’99 bus 53 pass. 24,000; Gateway Co., colony laptop 1,207; Santel Communications, rural dev loan pymt 4,166.67; SDN Technologies, wireless access points 1,761; Shopko, ms dvd/vcr deck 88.

SPECIAL EDUCATION Fund – None.

CAPITAL PROJECTS Fund – Homestead Building Supply, crows nest materials 3,677.95; JD Concrete Products, crows nest 303.25; Jirsa Architect, L.L., prof serv 3,345; Lehrman’s Plumbing, addition plumbing roughin 4,333; Local Lumber & Supply, new crows nest supply 67.50; Millborn Seeds Inc., grass seed 260; Pro Contracting, locker addition floor 14,336.76.

FOOD SERVICE Fund – Upland Colony, reimb may breakfasts/lunches 720.65.

Linda Whitney reported on the upcoming ASBSD-SASD Joint Convention, reviewed last year’s board goals and talked about goals for 2007-08, gave an update on the addition progress and sports complex, that all busses passed inspection on June 14 and that the “new” bus arrived on Wednesday morning.

Motion by Schmit/Olson, all aye, to approve soliciting bids for materials to build an auction house to be awarded at the August board meeting.

Motion by Austerman/Miller, all aye, to award the bid for the materials for the 40’x70’ addition to Homestead Lumber Company in the amount of $28,011.45.

Based upon the provisions of SDCL 13-11-2, the Sanborn Central Board of Education held its annual hearing for adoption of the 2007-2008 school district budget. Discussion was held.

Motion by Olson/Miller, all aye, to approve the adoption of the 2007-2008 Sanborn Central School District 55-5 budget as published.

There being no further business to come before the 2006-2007 Board of Education, the meeting was adjourned sine die at 7:30 pm, July 13, 2007.

Appointment to Board and issuance of certificates of election. Administered the Oath of office to the new board member Murray VanLaecken – Letcher three-year term. He read the Oath of Office as Board Member of the Sanborn Central School District 55-5. 

Motion by Austerman/Miller, all aye, to approve Supt. Whitney as temporary Board Chair.

Motion by VanLaecken/Olson, all aye, to nominate Rick Miller as Chair of the 2007-2008 Board of Education.

Motion by VanLaecken/Schmit, all aye, to nominate Troy Olson as Vice Chair of the 2007-2008 Board of Education.

Motion by Austerman/Schmit, all aye, to approve the committee appointments as recommended by the Board Chair: Legislative – Brenda Schmit; Negotiations: Kathy Austerman, Murray VanLaecken, & Supt. Whitney; ASBSD Delegate Troy Olson, alternate Murray VanLaecken; Capital Outlay – Brenda Schmit, Troy Olson, & Supt. Whitney; Parent Action Team – Kathy Austerman; JVEC – Supt. Whitney; and SIVN – Supt. Whitney.

Motion by VanLaecken/Schmit, all aye, to approve the district’s annual membership in TIE; to designate the Bus. Mgr. and the Supt. as custodians of all accounts within the district; to designate the Bus. Mgr. and the Supt. to sign pertinent documents in the other’s absence; to designate First National Insurance as the insurance agent of record; to designate Supt. Whitney as Director of all federal programs for the Sanborn Central School Dist. and authorize her to submit applications for such programs; to designate the HS and K-8 principals as school district’s truancy officers; to designate Gerry Kaufman as the 2007-2008 school district’s attorney of record; to designate Linda Whitney and Gayle Bechen as the school’s authorized representative to the SDRS and Insurance Groups, as well as the school district’s custodian of related accounts; to establish the date/time for monthly school board meetings as the second Monday of the month at 7:00 pm.; to establish the board member’s per diem at $60.00 per regular and special meeting and mileage at State rates, with the Board Chair at $70.00 per meeting; to authorize Supt./HS Principal Whitney, K-8 Principal Vermeulen, and Transportation Supervisor Steve Whitney to postpone/cancel school for reasons of inclement weather and emergencies; to adopt the following order of business for the 2007-2008 Board of Education: 1. Call to Order/Pledge of Allegiance; 2. Additional Agenda Items; 3. Approval of Agenda; 4. Approval of Minutes; 5. Visitors to the Board Meeting; 6. Financial Reports/Bills/Governance; 7. Reports and Discussion Items; 8. Old Business; 9. New Business; and 10. Adjournment; to adopt Robert’s Rule of Order (revised) as the official governing document for the board of education meetings; to approve that board action may be taken if it is approved by the majority of members voting; to designate Supt. Whitney and Transportation Supervisor Steve Whitney as those responsible for transportation in the Sanborn Central School Dist.; to approve assurance of compliance standards for all federal/state programs; to approve the annual School Bus Emergency Assistance Pact for the 2007-08 sy; to designate the Sanborn Weekly Journal as the official Sanborn Central School District’s newspaper for 2007-08; to approve state travel rates and per diem allowances effective 7-1-2007 (i.e. state rates). Up to $5.00 breakfast, $9.00 lunch, and $12.00 supper. The mileage is dictated by the state and mileage allowances will be set by their standard and district policy. The lodging rate is cost. Students receive $5.00 per meal; to designate Supt. Whitney as the purchasing agent for the Sanborn Central School Dist; to approve the following fees for 2007-08: admission prices: students $3.00, adults $4.00, above age 65 free; student activity pass $18.00, adult activity pass $27.00, and family passes $64.00, hot lunch prices as: $2.50 for adults, $1.50 for K-5, $1.75 for 6-12, Adult breakfast $1.00, yearbook: without name $30.00; with name $35.00, instrument rent $15.00 per semester, with 5&6 percussionists being $15.00 per year, complimentary sport passes employees/board members; to approve substitute teacher pay as $60 for non-certified and $75 for certified; to approve substitute bus driver pay in the amount of $44 for full route (am/pm) and extra duty pay as $7.00 per hour; to designate the CorTrust Bank of Artesian and Letcher as the official depository of school funds; to appoint Linda Whitney and Gayle Bechen as administrators of the Trust/Agency account and to institute any school lunch agreements; to authorize the board chair to call recesses; to appoint Carlon and Miller (prof. LLC) as the district’s audit firm; to authorize continuation of existing funds or accounts and the establishment of any new accounts, if necessary; and to approve the current school board policies. Discussion was held.

Motion by VanLeacken/Austerman, all aye, to approve raising the minimum credits to graduate for the Class of 2010 and after from 22 to 24 credits minimum for those students on the advanced and distinguished path as set by the SD Board of Education.

Motion by Schmit/Austerman, all aye, Rick Miller abstained, to approve a contract for Rachel Streeter as assistant VB coach for the 2007-08 school year for $1,730.00.

Motion by Olson/VanLaecken, all aye, to approve a level change for Jennifer Larson from BA/S+15 to BA/S+30.

Motion by VanLaecken/Schmit, all aye, to approve membership in the Associated School Boards of SD.

Regular Board meeting will be held on August 13, 2007 at 7:00 pm in the Sanborn Central School Conference Room in Forestburg.

Motion by Olson/Schmit, all aye, to adjourn the meeting at 7:52 pm.